Board of County
Commissioners
Gadsden County, Florida
AGENDA
Regular Public Meeting
February 15, 2011
9:00 a.m.
Roll Call:
Sherrie Taylor, Chairperson, District 5 P
Gene Morgan, Vice-Chair, District 3A
Eugene Lamb, District 1P
Doug Croley, District 2P
Brenda Holt, District 4P
Holt motion to approve Comm Morgans absence
Approved 4-0
Invocation, Pledge of Allegiance and Roll Call
Invocation
Pledge of Allegiance
Roll Call (Jean Chesser, Deputy Clerk)
Amendments and Approval of Agenda
County Administrator requested additions to Agenda:
Recognition of School Guards 1 A
Out Reach 1b
Chris Doolin & Assoc 1C
Croley/Holt to approve agenda as amended 4-0 Passed
Awards, Presentations and
Appearances
1. Redistricting Process
Overview
(Deborah Minnis, County
Attorney
Attorney Minnis power point
presentation of Redistricting Process (Copy of presentation included in agenda
packet)
Chair Taylor said Board has
not made decision on what needs to be done in going forward. Urged citizens to understand the public will
be put on notice before any action is taken by the Board
Ms. Knight, SOE, explained her office is not
required to notice any information to the public She explained that
responsibility is required by
the Board.
Commissioner Holt No need to
rush with redistricting Let State do their part and the County can then
follow up. She said redistricting is
dangerous if done in a hurry. Dont want
any problems with ballots.
Commissioner Lamb doesnt
feel the County should get into this back off, save time, have discussions
dont confuse public/voters must consider school board School Board doesnt
have to accept redistricting. Wants to leave redistricting along dont need
it.
Commissioner Croley added
costs for SOE hopes Co Admin office works with SOE for future funding to
cover additional costs. Community of
Common Interest asked for clarification from Ms. Minnnis. Discussion on
different Statutes pertaining to this issue.
Wants available info placed on Countys website SOE and Ms. Minnis to
share possibility with IT personnel.
School class from Tallavana
joined meeting to observe official business being conducted by the
Commission. 9th - 12th
grade classes of Tallavana Christian School.
ADDED TO
AGENDA:
1A School Crossing Guards
in Gadsden County recognized for their help in escorting students to school
brunch being provided upstairs. Supt of Schools expressed appreciation to guards
City of Quincy Representative also
expressed appreciation to crossing guards, as well as their mentoring role to
these students City of Quincy and Supt of Schools sponsored brunch.
Guards recognized and
presented with plaque by Chair Taylor -- Mr. Willie Long, Mr. Amos Murray, Ms. Doris Bryant, Ms. Christine Newsome, Ms. Dorothy Glover, Ms.
Lillie Smith Applause and thanks for their help
1B Community Out Reach
Program Senator Nelsons Office Ms. Lynn Bannister gave brief presentation
and said she is here to assist public
1C Chris Doolin Federal State
Local Government level great opportunity for students to witness today. Issues before Legislative Body briefly
discussedAll are serious issues affecting local governments. Program cuts being proposed by Governor
Scott. Some previous funding for
fiscally constrained counties is not in Governors proposed budget. Expressed
thanks to the Board and looks forward to working with them.
Comments from Commission
2/23/11 reps from State Legislature will be here to share what they are seeing
issues, etc. and the Board will share the Countys needs with them at that
time 2/23/11 6:00 pm.
Clerk of Courts
2. Presentation of County
Finance and County Clerk Issues
(Nicholas Thomas, Clerk of
the Courts)
Responded to phone call
inquiry concerning cash report Cash is different from budget revenue comes
in at different intervals during year. Explained different revenues time coming
in to County Cash report is a snapshot know exactly how much money you have
on a given day.
Dec 2010 discussed fund balances
and how general fund has improved one fund has gone in opposite direction
Transportation Fund over years the reserve in this fund balance has come
down. Lot of work has been done lot of
work still needs to be done.
Cash (Chapter 2833) investing
money CDSs money markets looking at doing more of that until SBA become
more viable project.
Consent
Lamb/Holt to approve Consent Agenda as shown herein
3. Approval of Minutes January
04, 2011, Regular Meeting
January 18, 2011, Regular Meeting
4. Ratification of Approval to
Pay County Bills
5. Approval to Apply for the
Department of Health County Award Grant and Authorize
Chairperson to Sign Resolution Number 2011-007 (Don
Crum, EMS Director)
Items Pulled for Discussion
Citizens Requesting to be Heard on Non-Agenda
Items (3 minute limit)
Mr. Sam Palmer will be recognized on use of
county property at that time.
Public Hearings -- None
General Business
6. Adoption of 2011 Legislative Program Charles
Chapman, Public Works Dir.
Questions from Commissioners
Commissioner Holt concerned with all levels of funding and suggested a position
funding for grant writer be included in Co. budget. Commissioner Lamb grant writer would like
staff to consider in budget. Additional discussion on funding from federal
level Charles Chapman to add to list for Consultant. Commissioner Croley
questions concerning agenda basically for small county coalition also concern
for privatization of Fla Sate Hospital.
13 page document with exception of FS Hospital same as for all other
small county coalitions.
Lamb/Holt to
adopt Legislative Program Approved 4-0
7. Approval of Planning Commission Member
Appointment(s)- Anthony Matheny, Planning & Community Development Dir.
Comm Croley
recommended Sheffield and Ganus for willingness to serve Moved for
reappointment Croley/Lamb 4-0 Passed
Com Holt to
approve for reappointment Rudd/Bridges-Bright Approved 4-0 Holt/Lamb
8. Discussion of Use of County
Property Johnny Williams, County Administrator
Comments from Commissioner Croley
disappointed backup information not available. Commissioner Lamb requested
public be allowed to give Board request for consideration Additional comments
from Commissioner Holt She said there is a form available for such requests.
Unnecessary to have so many people upset over not be allowed to use County
grounds, etc. CHAIR TAYLOR REQUESTE COUNTY ADMINISTRATOR BRING INFORMATION ON
THIS ISSUE BACK TO THE BOARD FOR CONSIDERATION
AT A LATER DATE.
Mr. Palmer briefly addressed
the Commission concerning Item 8 said he felt the Commission has handled it
this morning.
Commissioner Croley wanted Co.
Attorney to bring back info for the Co. Board Chair Taylor requested
Administrator bring back info in April and then the Board can give direction to
Co. Attorney at that time.
Lamb/Holt to
have Administrator bring information back Approved 4-0 Passed
Ms. Gwen Robinson briefly addressed
Board that form is in place.
9. Appointment of Committee to Review Impact of
Homestead Exemption for Persons 65 and
Over Johnny Williams, County Administrator
Property
Appr, Tx Collector, One Co. Commissioner, Clerk Thomas to make up committee.
Croley/Holt
moved approval of Committee 4-0 Passed
Chair
Taylor/Holt to approve Commissioner Lamb as Commissioner on Committer 4-0
Passed
Co.
Administrator stated Mr. Lawson will also be on the committee
10. Nomination of a Board Member to the Florida
Municipal Insurance Trust (FMIT) Johnny Williams, County Administrator
Lamb/Holt to
elect Chair Taylor for committee Ins. Trust Fund 4-0 Passed
County Administrator
11. Update on Board Requests Johnny Williams,
County Administrator
County attorney Update on various legal matters
12 Ex Parte will be coming to
Board first meeting in March (removes impression that there is improper
ex-parte communication -- will be
discussed
Nuisance Abatement Ordinance Ordinance
already in place
Discussion by Commissioners
Comm. Croley regarding dirt road paving & process and Attorney Missis
responded Any ordinance adopted by the Board is considered law. Comp Plan Amendment had been adopted based on
settlement with DCA.
Comm Croley
inquired if process has been followed Co. Administrator said not since his
tenure Additional Discussion
Chair Taylor street in
question meets prioritized items its a dirt road. Said previous
commissioners did not go by the list of prioritized dirt roads
For paving.
She said Board is moving forward with the paving on the street in
question.
Discussion
Items by Commissioners
13.
Commissioner Lamb, District 1 Discussion
of Additional Patrols for District 1
Administsration will carry out process on
proposed road for paving. Commended
Tallavana School for coming. Additional patrol requested for District 1 wants
to find funds for adding more patrols in the area County Admin and Sheriff to
get together on how to find funding.
Commissioner
Croley, District 2 Report & Discussion on Public Issues and Concerns Pertaining to Commission District
Two and Gadsden County
Recognized and thanked
Tallavana students/instructors for attending meeting today. Cap Reg Planning (CRPTA)project update. Soil
& Water District pertaining to roofs all leaking roofs need to be
addressed prior to summer rainy season.
Commissioner Holt, District 4
No Items -- Evaluation on day to day operations
of Manager Requested evaluation from Co. Attorney no Co. Manager Attorney Minnis said she was not aware that
was a direction for her
Chair Taylor said in April
the Board will have time for that as that is time for the Co. Managers evaluation
-- Comm. Holt said the Board still needs
information on the day to day process Legally look at contract of Co.
Administrator does performance out weigh duties At next meeting will have full Board and
asked Co. Attorney to be ready to go into it in more detail including what
State Statutes say what are Boards obligations.
Need to set goals and
objectives (meetings) with other community leaders where is County going
needs jobs.
Medicaid information
update requested by Comm. Holt Mr. Price still working on it waiting on
more figures- and should have something for Board within next month.
Ms. McLendon said cost has not
exceeded $600,000.00 since 1994. She has given Mr. Price printout of past costs
in previous years.
Additional discussion by
Commissioner Holt.
Needs numbers on what it
(full)cost County for the horse requested that information be provided from Co.
Admin.
Chair Taylor said request is
the same as a public request and Mr. Williams to provide information.
Commissioner
Morgan, Vice-Chair, District 3 Update on DOT Lighting at Chattahoochee &
Gretna Exchanges
-
Code Enforcement Issues
-
Commissioner
Taylor, Chairperson, District 5 Discussion of Future Meetings with
Municipalities
(Individually) Regarding Lobbying Services Covering: Goals & Objectives, Growth &
Development, Public Safety & Health Issues
Needs to start scheduling
community meetings -- Chatt, Gretna,
Midway, Greensboro, Quincy, Havana to establish goals and objectives Mr.
Administrator & hair Taylor to get together and start schedule for
meetings. Roofs are imperative issuefind money Clerk Thomas to look into
possibility of funds being available Asked th e Administrator look into and
bring back information on Emergency Repairs Agendaed Lamb/Holt Passed 4-0 for Emergency Repairs.
$189,000 -- cOFFER available aGENDAED tAYLOR/lAMB
4-0 pASSED
Stressed
working together Reminded Co. Administrator aLL 5 COMMISSIONERS TO BE
RESPECTED AT ALL TIMES Any time a law suit is entered into costs not only the
county but also the citizens.
BEING NO
FURTHER BUSINESS TO COME BEFORE THE COMMISSION AT THIS TIME, MEETING WAS
ADJOURNED AT 10:45 am.
Receipt & File
14.
(a) For the Record Letter to Leon, Calhoun
& Liberty Co. Regarding Florida State
Hospital Lobby Cost
b) For
the Record Letter to DOT Regarding Safety Enhancement Lighting Improvements at Gretna/Greensboro &
Chattahoochee Interstate 10 Interchanges
February Meeting
n Tuesday,
February 22, 2011, Joint BOCC/Hospital Board Meeting at Hospital 5:30 p.m.
March Meeting(s)
n March 1,
2011, Regular Meeting 6:00 p.m.
n March 15,
2011, Regular Meeting, 9:00 am